Job Title: Commercial Administrator

Salary: £20,000-£22,000 per annum

Location: Glasgow

Hours: Monday to Friday- 37.5 hours per week 

We are advertising this Commercial Administrator role on behalf of our client ‘City Facilities Management’. City FM was established in 1985 and the company has grown to become one of the world’s largest privately held, integrated FM companies.

Job Purpose:

To assist with the administration of the Commercial function in areas such as meeting schedule management, pre-qualification questionnaires for suppliers, consultants and subcontractors and general admin around subcontractors.

Principal Accountabilities:

• Onboarding of subcontractors through Safe Contractor
• Work alongside Safe Contractor to drive supplier responses
• Support Safe Contractor on subcontractor due diligence of accreditations
• Control document for managing Safe Contractor approvals
• Market Intelligence to support Category Managers
• Prepare any contract documentation, pricing, scope and spec for new supplier or subcontractor agreements
• Subcontractor Database Management (one source of truth)
• Maintenance of Curtis Fitch Contract Management database
• E-Sourcing support for the Category Managers throughout RFI, RFP’s and tender process
• Collation of data from e-sourcing
• Manage contract signing process and maintain contract database
• Support Category Managers with PPM scheduling
• Supplier meetings; schedule meetings, preparing the packs and coordinating with other departments for input
• Collate and cascade any follow up actions required from key stakeholders
• Update system configuration
• Mercury system training for subcontractor and support with system issues
• Produce and update presentations and mobilisation plans

Skills / Background / Qualifications:

• Candidates must have strong verbal and written communication skills
• Strong IT skills including being a competent user of Excel, Word and PowerPoint and the ability to work across multiple applications simultaneously
• Experience in supporting Contract negotiations, formatting and drafting
• Experience in the use of CAFM’s Mercury and COMs
• Experience in the use of e-Sourcing and Contract Management platform Curtis Fitch
• Strong customer service skills
• Ability to work to deadlines without chasing or constant supervision
• Good team player
• Flexible and adaptable to change in a fast-moving environment
• Ideally have/working towards a CIPS qualification or willing to work towards this qualification
• Ability to work under pressure whilst carrying out multiple tasks
• Available to travel when required and flexible with working hours

To apply for this role please submit your full and up to date CV to Haley Mae Small at PDA Search and Selection.